The short answer
Track every required document by vendor and property, with its expiration date. Request renewals before they lapse, check renewals against your requirements, and pause work for any vendor who falls out of compliance.
What to track
| Document | Track |
|---|---|
| Certificates of insurance | Each policy's expiration, limits and endorsements |
| Additional insured and waiver endorsements | Present and matching the contract |
| Safety documents | Program version, and site-specific plans per job |
| Licenses | Expiration where required |
| Anchor certification (your side) | Annual inspection and certification due dates per building |
Stop chasing paper
- Use your procurement or vendor compliance platform, if you have one, to hold documents and send reminders
- Request renewals well before expiration
- Check each renewal against the contract, not just the date
- Make compliance a condition of scheduling and payment
- Keep one owner for the process
Common failures
- A renewed certificate missing an endorsement the old one had
- A subcontractor on site with no certificate
- Coverage that lapsed between renewals
- Anchor certifications that expired on the owner's side
Working with S&K
S&K provides certificates of insurance on request and documentation suitable for ownership, insurers and compliance reviews. Tell us your requirements and renewal process.
Score every bidder with the vendor qualification scorecard, or read the full Vendor Selection, Compliance, and Procurement guide. To qualify S&K, ask for our certificates of insurance and safety documentation, or request a quote.
