The short answer
Present the program, not a list of invoices: services and cadence by building, cost by tier, capital vs. operating, variance from last year, vendor selection, compliance status, and a multi-year outlook. Back it with bids and records.
What asset managers look for
- Predictable spend, by quarter
- Compliance handled, with records
- Asset value protected: no deferral that turns into capital
- Tenant impact managed
- What can be recovered from tenants, under the leases
The budget package
- Program summary: services and cadence per building
- Cost by building and service, annualized
- Spend by tier: required, protective, presentational
- Capital vs. operating split, as confirmed by accounting
- Variance from last year, with reasons
- Vendor selection: bids compared on the same scope, and why this vendor
- Compliance status: anchor inspection and certification dates
- Risk: insurance, safety plans, workforce model
- Multi-year outlook: planned restoration and certification
Questions to prepare for
| Question | Answer with |
|---|---|
| Why this vendor? | The bid comparison on one scope, plus insurance, safety and workforce |
| Why this cadence? | Building type, exposure and the planning center's starting cadences |
| What if we cut 20%? | What gets deferred and what it becomes. See the cost of deferral |
| Are we compliant? | Anchor inspection and certification dates, and records on file |
| What is coming next year? | The multi-year plan |
See the real cost of deferred exterior maintenance and documenting anchor compliance.
Build it faster
The exterior maintenance budget worksheet lays out the package. S&K can supply the program, a clear, fixed proposal per building and the compliance records to support it.
Plan the whole program with the Exterior Maintenance Planning and Budgeting guide, or share your buildings and we will turn them into a tailored annual plan and a quote.
