The short answer
Keep one package per building: roof plan and anchor register, the current inspection report, certification by a qualified person, the written confirmations given to contractors, contractor certificates of insurance, and repair records. Update it every year.
Why insurers and lenders care
Work at height is one of the highest-risk activities on a commercial property, and uncertified anchors expose the owner to serious OSHA liability. Clean records show the risk is managed. Requirements vary by carrier and lender, so ask what yours want.
The package
- Roof plan and anchor register: every anchor's ID, location, type and dates
- Current inspection report, anchor by anchor
- Certification by a qualified person, within the last 10 years
- Written confirmations given to contractors before rope descent work
- Contractor certificates of insurance, current for each job
- Site-specific safety plans from contractors
- Repair and replacement records, with retests
Organizing it across a portfolio
- One folder per building, with the same structure everywhere
- A portfolio summary: each building's last inspection, certification date and open items
- Reminders set well before each due date
- One qualified partner across buildings, so reports look the same
Gaps reviewers notice
- Certification older than 10 years, or no annual inspection
- Reports with no anchor-by-anchor detail
- Failed anchors with no record of repair
- No written confirmations to contractors
How S&K helps
S&K provides inspection and certification records you can hand to ownership, insurers or auditors, and runs multi-site programs under one contract. See anchor installation and inspection for the full anchor lifecycle.
Not sure where your building stands? Start with a free roof compliance survey, or read the full Roof Anchor and Fall Protection Compliance guide.
